Property & Evidence

Physical Property & Evidence Collection, Storage and Management

Receive/Check In/Check Out
Chain of Custody
Audit
Dispose
Barcodes
Lab Requests

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The ADAMS Physical Property & Evidence solution (P&E) gives you rock-solid control over the collection, storage and management of evidence gathered at crime scenes. With its highly configurable screens and reports, ADAMS P&E allows you to tailor the software to your Standard Operating Procedures (SOPs). You can streamline your evidence processing, reduce redundant data entry, and increase your efficiency. Using bar code bag-and-tag at the crime scene, and rigorous check-in and check-out processes, your chain of custody is locked down from the time evidence is collected to laboratory analysis to its day in court and final disposition.

Gather evidence at a crime scene. Evidence can be tracked in the groups in which it was collected and submitted.

Enter property item detail. Property item detail such as when the item was collected, where it was located, along with other customizable category-specific fields can be entered at the crime scene, or at the agency.

Create property subitems. Property items can have subitems for tracking samples for analysis. Clippings from clothing, DNA samples, cartridges for ballistics, and anything else can be broken out. The system displays a user-friendly view of the item/ subitem hierarchy. Subitems can even have their own subitems for a complete, detailed chain-of-custody.

Track evidence delivery. Identify the method of delivery to the property room, whether it be inperson or by a secure drop location.

Select property room locations to store property items. The property room determines which locations (bins, cold storage, etc.) should be used for each piece of submitted evidence.

Print receipts. The property room creates a receipt for the person submitting the evidence as a record of the change of custody.

Authenticate property item release. As an additional security step, the evidence submission is documented by a release authentication showing positive identification of the submitter whether they are law enforcement personnel, a common carrier, or a representative from another agency.

Transfer custody. The property room can check out a property item/subitem or group of items to the crime lab, district attorney, another agency, or other off-site location.

Display current propery item custody. Users can view the current location and change in chain of custody for selected property items.

Audit. The property room can create bar code enabled reports to verify the contents of bins and storage locations versus what is expected to be in those locations.

Select locations to audit. For property rooms too large to be audited at one time, rolling audits can be set up so that the audit can be broken up over time and over selected locations.

Record audit exceptions. The property room can note exceptions to the audit and document missing or extra property items and can make note of any damaged items.

Configure the system. Administrators can configure the P&E system to match the agency’s SOPs.

Determine storage location types. The system administrator can set up the various types of storage locations (refrigerator, vault, vehicle bay, etc.).

Set up storage hierarchy. The storage hierarchy can be specified for each storage location (for example-- multiple property rooms on- and off-site labs, wet rooms, etc.).

Identify package types. The system can be set up with any number of package types (gun box, brown bag, latent envelope, sexual assault ket, etc.)

Create property item categories. Items categories (foreign currency, license plate, media, luggage, etc.) can be created to assist in search and analysis.

Configure analysis types. The crime lab can set up various analysis types (DNA, Latent Prints, Narcotics, etc.) and track physical evidence processing throughout the lab.

Create custom fields. The system administrator can set up any number of custom fields for agencyspecific and SOP needs.

Lay out bar code labels. The administrator can customize the contents and layout of bar code labels.

Print reports. ADAMS P&E provides numerous reports to list property items and subitems, chain of custody, item status, bar-coded audit reports, analysis reports, plus other reports useful in managing the property room.