Solid SOPs require solid...Evidence Management Software
Property & Evidence
Physical Property & Evidence Collection, Storage and Management
- Receive/Check In/Check Out
- Chain of Custody
- Lab Requests
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The ADAMS Property & Evidence solution (P&E) gives you rock-solid control over the collection, storage and management of evidence gathered at crime scenes. With its highly configurable screens and reports, ADAMS P&E allows you to tailor the software to your Standard Operating Procedures (SOPs). You can streamline evidence processing, reduce redundant data entry, increase efficiency, and improve check-in response time. Using barcode bag-and-tag at the crime scene, and rigorous check-in and check-out processes, your chain of custody is locked down from the time evidence is collected to laboratory analysis to its day in court and final disposition.
Gather evidence at a crime scene. Collect, document and check in evidence.
Enter property item detail. Describe property item details such as when the item was collected and where it was located along with other customizable, category-specific fields at the crime scene or at the agency.
Create property sub-items. Use sub-items for tracking samples for analysis. Identify clippings from clothing, DNA samples, cartridges for firearms analysis, etc. Display a user-friendly view of the item/subitem hierarchy. Create sub-items of sub-items for a complete, detailed chain-of-custody.
Use evidence lockers. Identify the method of delivery to the property room, whether it be in-person or by using a secure drop location.
Select property room locations to store property items. Determine which locations (room, shelf, bins, cold storage, etc.) should be used for each piece of submitted evidence.
Print receipts. Create a receipt for the person submitting the evidence as a record of the change of custody.
Authenticate property item releases. As an additional security step, authenticate the person that is checking out evidence using positive identification, whether they are law enforcement personnel, a common carrier, or a representative from another agency.
Transfer custody. Check out a property item/sub-item or group of items to the crime lab, district attorney, another agency, or any other off-site location.
Display current propery item custody. View the current location and changes in chain of custody for selected property items.
Audit. Create barcode-enabled reports of the storage locations to verify what is expected to be in those locations.
Select locations to audit. For property rooms too large to be audited at one time, create rolling audits so that the audit can be broken up over time and over selected locations.
Record audit exceptions. Note exceptions to the audit, document missing or extra property items, and make note of any damaged items.
Configure the system. Configure the P&E system to match the agency’s SOPs.
Determine storage location types. Set up the various types of storage locations (room, bin, shelf, refrigerator, vault, vehicle bay, etc.).
Set up storage hierarchy. Specify the storage hierarchy for each storage location (such as multiple property rooms, on- and off-site labs, dry rooms, etc.).
Identify package types. Set up the system with any number of package types (gun box, brown bag, latent envelope, sexual assault kit, etc.).
Create property item categories. Create item categories (foreign currency, license plate, media, luggage, etc.) to assist in search and analysis.
Configure analysis types. Set up various analysis types (DNA, Latent Prints, Narcotics, etc.) and track physical evidence processing throughout the lab.
Create custom fields. Set up any number of custom fields for agency-specific SOP needs.
Lay out bar code labels. Customize the contents and layout of barcode labels.
Print reports. Generate numerous reports to list property items and sub-items, chain of custody, item status, bar coded audit reports, analysis reports, plus other reports useful in managing the property room.